#REIMBURSEMENT OF CONTRACTOR EXPENSES HOW TO#

Where the contractor is travelling to a customer site or project and needs to use public transportation, a policy should be clear about expectations of what type of transportation is used. If required to work away from home on a project for a longer period of time, and therefore requiring accommodation, again using any existing system to secure the similar rates to employees and gaining pre-approval would be desirable.īut in cases where this is booked directly, again a policy should detail any limits on lodging costs, perhaps even specifying a limit to hotel star quality e.g. the most economical fare should be chosen. Where contractors are asked to source and book their own travel arrangements separately, a policy should detail clearly what expectations the business has on fares e.g. If required to travel to work away from home on a particular project or customer site, it’s beneficial to give consultants and contractors access to any system your business uses for its own employees, securing the most economical fares similar to those that would be found by its own staff and ensuring that any necessary approvals are gained before booking. One would expect that to include the following: Booking travel Breaches of policy are serious – and could even be fraudulent – so it’s important that any contractors and consultants are made aware of travel and expenses policies before incurring any unexpected costs to the business.Ĭompany expenses and travel reimbursement policies for contractorsĪ company’s travel and expenses reimbursement policy for contractors should cover the same aspects as your employees’ expenses policy. Therefore, for organisations with large volumes of external claimants, using an expenses system that enables non-employees to submit expenses with the same ease as permanent employees is beneficial.Ĭontractors and consultants should be expected to act with honesty and integrity when they follow any company’s expenses policy. For ease of approvals and for finance tracking, it would be beneficial to handle all travel expenses in the same way, on the same system. Companies would need to make a decision as to whether contractors and consultants are reimbursed via the same expenses system as everyone else, or handled separately. In most cases, companies would expect that contractors and consultants follow the same expenses reimbursement policy to employees. But what about contractors or consultants working for the company? What expenses and travel reimbursement policy should be in place for temporary or contracted staff?

#REIMBURSEMENT OF CONTRACTOR EXPENSES HOW TO#

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Reimbursement of contractor expenses